Conservation work in progress on the exterior of Pontefract Castle in 2016.

About this image

Procurement is the process used by organisations to purchase services, goods and works, for example, to repair a historic building. Shown here: Conservation work at Pontefract Castle, Wakefield, Yorkshire © Historic England Archive

Procurement Regulations

Procurement is the process of finding and buying works, equipment, goods and services. Under the agreement with the government which regulates our use of taxpayers' money, we must make sure that all procurement which we finance, whether directly or indirectly, achieves value for money.

All grant-aided projects must demonstrate that value for money will be achieved. This means grant-aided building works will normally need to be procured competitively by getting at least three tenders. For information on grants funded through Heritage Protection Commissions (HPC) please look on our HPC web pages.

Transparent process

Direct public expenditure is subject to additional standards established by the European Community via the EU Directive 2014/24/EU and Treaty of Rome which have been implemented in the UK by the Public Contracts Regulations 2015. The Regulations require adoption of the following principles and aims:

  • Equal treatment
  • Non-discrimination
  • Mutual recognition
  • Proportionality
  • Transparency

This means that in many cases our grant recipients will have to appoint their main professional adviser and building contractor in a transparent way. This will, where appropriate, involve advertising the work in advance as well as running a competitive process. We encourage all grant recipients to follow the approach recommended in these pages. This will ensure that you can demonstrate value for money regardless of the level of grant as well as complying with the regulations for those projects which are covered by them.

Please note that it is a condition of our grants that the procurement strategy should be agreed by us before tenders are sought.

 

Conservation work in progress on the medieval Llanthony Secunda Priory.
Conservation work in progress on the medieval Llanthony Secunda Priory in Gloucester. Our grant aid helped pay for this work. © Historic England DP218825

Guidance for you

To help you carry out the procurement for your project you can read our guidance on:

However, the suggested formats and methods on these pages are not the only ways to comply with the procurement regulations. If you are in any doubt please contact your local Historic England office.

Procurement regulations and thresholds may be subject to change. If so, these webpages will be updated. Where any of the guidance here conflicts with the Guidance for Grant Recipients leaflet annexed to your grant offer please treat these webpages as our most up-to-date guidance.

Local authorities and public bodies

Historic England can give grants to local authorities or other public bodies. According to the Public Contract Regulations 2015 they are considered to be ‘contracting authorities’. It's mandatory that they comply with the regulations and a written confirmation of compliance (including the appropriate thresholds and the local authority’s Finance Manual) will be required.

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